COVID Parameters 21-22 School Year

As the CDC or our local health department recommends, we are going to take a multilayered approach to preventing the spread of COVID-19. It is important that we stay vigilant as to the following: 

  1. Washing and sanitizing hands 
  2. Maintaining social distancing of three feet  when and where is possible 
  3. Keeping ventilation in our buildings
  4. Not allowing ourselves, students or visitors in the building when exhibiting COVID symptoms 
  5. Wearing face masks when and if appropriate.

This guidance is always up for review and in the ever changing world of COVID, guidance is updated consistently. At this point in time we are choosing to issue guidance in line with MNPS, local authorities, and other charter networks. We will continue to evaluate new evidence and update our protocols accordingly. 

Staff COVID Safety Protocols for 2021-2022 School Year

  1. Everyone on every LEAD campus will be required to wear a mask, regardless of vaccination status. Masks should be worn in ways that completely cover your nose and mouth any time you are indoors or on a bus. Anyone who arrives at school without a mask will be given one.
    • Vaccinated and unvaccinated staff must keep their mask on at all times unless in a classroom by themselves or outside the building
    • Vaccinated staff may encounter situations where it is appropriate to remove their mask in order to increase their efficacy of their instruction (please feel free to wear a face shield if you make this decision).
      • Whole class instruction when the instructor is separated by 6 or more feet. Teachers must mark the spots in their room that are 6 or more feet from students 
      • Other situations may arise where teachers feel the need to remove their mask. Please bring these ideas to your principal who will coordinate with the COO for approval
      • During common lunch periods for staff remain 6 feet apart
      • Vaccinated staff are required to upload their vaccination information to ADP in order to expedite all contact tracing, quarantining, and COVID related procedures
      • All staff are required to daily temp check upon entering the building.
      • All staff members, but especially unvaccinated staff, are encouraged to keep a 3 foot personal bubble whenever possible while on campus. We are asking for this because in a K-12 setting we will not need to quarantine staff if they remain outside of 3 foot distance for 15 cumulative minutes within a 24 hour period. 
  2. Any staff member, vaccinated or unvaccinated, who receives a confirmed COVID-19 diagnosis or has been in close contact with someone that has a confirmed COVID-19 diagnosis or exhibits symptoms of COVID-19 should NOT REPORT to any LEAD Public School (LPS) Campus or extracurricular activities.
    1. Staff members should immediately contact their supervisor to notify them they are unable to report to work as scheduled due to symptoms of COVID-19. 
    2. Supervisor should instruct the staff member to contact the HR hotline (615)669-8550 by phone or text. 
    3. Once contacted by a staff member, Ericka or a COVID-19 support team member will discuss the symptoms or potential exposure and other factors and determine required actions.
    4. If there is a confirmed case of COVID-19 or the need for someone to quarantine, HR will notify the appropriate Principal/HOS/CEO/COO members to communicate impacted employees so that we may collectively determine necessary communications (eg. Campus Families, Campus Staff, Network Staff Members, All Network Families)
    5. HR will contact those individuals that are  identified as required to quarantine due to close contact and TDH quarantine guidance. Formal contract tracing will be completed by the Health Department and based on their process may uncover individuals that were not immediately known by HR.  

Rapid Testing

Staff members must contact the HR hotline at (615) 669-8550 and receive permission to get a rapid test at the school. There are no exceptions to this rule. The reasons for this change to our policy are as follows:

  • We must reserve our tests for students as we currently have a limited number
  • We want to make sure that all staff members are following the reporting protocols prior to getting a rapid test at our school.

Student Safety Protocols for 2021-2022 School Year

  • Everyone on every LEAD campus will be required to wear a mask, regardless of vaccination status. Masks should be worn in ways that completely cover your nose and mouth any time you are indoors or on a bus. Anyone who arrives at school without a mask will be given one.
  • All students must have a daily temp check when entering the building.

Visitor COVID Safety Protocols for 2021-2022 School Year

  • Everyone on every LEAD campus will be required to wear a mask, regardless of vaccination status. Masks should be worn in ways that completely cover your nose and mouth any time you are indoors or on a bus. Anyone who arrives at school without a mask will be given one.
  • All visitors must temp check when entering the building.

What to do if a student is sick?

  1. All students and families will receive a liability waiver that they will not send their student to school if they have any of the symptoms related to COVID. The letter will also include language around immediate pickup from school. Possible symptoms:
    • Fever or chills
    • Cough
    • Shortness of breath or difficulty breathing
    • Fatigue
    • Muscle or body aches
    • Headache
    • New loss of taste or smell
    • Sore throat
    • Congestion or runny nose
    • Nausea or vomiting
    • Diarrhea    
  2. In the event that a student does arrive at school with symptoms (see symptoms above), please follow the steps below:
    • Send the student to the School Nurse according to your campus level plans.
    • The School Nurse will triage the student and make a medical decision around symptomatic /not symptomatic 
    • The OPs Director will then conduct contact tracing if and where appropriate. 
    • All of this information will be communicated to COO, who alongside school based staff, will make recommendations for next steps which will be one of three things:
      • Return to class
      • Sent home and return after 24 hour symptom free
      • Sent home and quarantine other students due to rapid test being positive *rapid tests are elective for students and must be approved by parents. 
        • Students will have to quarantine for 10 days. They are allowed to take a test on days 5-7 for return on day 8. 

Social Distancing

Staff, Students, Visitors

  • When and where possible, practice social distancing, keeping students and staff 3 or more feet apart.

Building Protocols

Hand Washing

  • All students and staff should continue to wash hands on a consistent basis

Hand Sanitation

  • Whenever possible, please sanitize hands and continue with the best practices we put in place last year around sanitation each time a student enters or exits a room. 

Ventilation

  • All classrooms have air purifiers that should be turned on at all times
    • If in need of new filters, please contact your ops manager
  • Whenever possible have windows open and doors open in order to increase ventilation in the classroom.

Visitors

  • Limit visitors from outside the school to those attending for an educational purpose. Examples include:
    • Mentorship
    • Tutoring
    • Classroom support
    • Advisors
    • OT, PT, SP providers
  • Facilities use by third parties allowed when students are not in classes
  • Family drop in visits are not allowed
    • Arranged family visits are allowed for meetings but not for classroom visits

Lunch

  • Please have seating charts for lunch
    • Students may sit side by side though if you can space out in your cafeteria this would be preferable
  • Setup sanitation stations in the lunch areas

Bathrooms

  • Classes should have scheduled bathroom breaks where possible. The schedule should allow the custodial staff to disinfect bathrooms 2x per day.

Classroom Protocols

Seating Charts

  • All classrooms are required to have seating charts to aide with contact tracing
  • Seating charts must live with a manager / common google folder for easy access in the event of contact tracing

Hand Sanitation

  • Continue to sanitize hands when entering and exiting classrooms, before and after lunch, and before and after restroom breaks; same as the 20-21 school year.

Reporting & Support Responsibilities

Staff Member Responsibilities

  1. DO NOT report to work if you receive a confirmed COVID-19 diagnosis or have been in close contact with someone that has a confirmed COVID-19 diagnosis or exhibits symptoms of COVID-19
  2. Should immediately contact their supervisor first and the supervisor will refer you to the HR Hotline at (615) 669-8550. 
  3. All vaccinated staff are encouraged to upload their vaccination information into ADP.  This vaccination information will be used for contact tracing. If a vaccination card is not uploaded, the staff member will be treated as an unvaccinated staff member.  At the school level vaccination information access is limited to those who have a “need to know.” 
  4. If a staff member is unvaccinated and does not wear a mask to school, there are immediate disciplinary actions. 

Immediate Supervisor Responsibility 

  1. Should advise employees not to report to campus or any extracurricular activity if they receive a confirmed COVID-19 diagnosis or have been in close contact with someone who has a confirmed COVID-19 diagnosis or exhibits symptoms of COVID-19.
  2. Refer employees who are COVID-19 positive or have symptoms of COVID to contact the HR hotline (615) 669-8550 as soon as they are able.

HR Responsibilities 

  1. HR’s role is to determine quarantine requirements relating to a positive COVID-19 diagnosis, or who have been in close contact with someone that has a confirmed COVID-19 diagnosis or exhibits symptoms of COVID-19.  
  2. After determining quarantine requirements, HR will communicate the decision to school leaders. 
  3. If there is a confirmed positive case, HR will conduct contact tracing to identify close contacts.
    1. Employees who are close contacts that are fully vaccinated will not be required to quarantine; however, they will be asked to monitor their symptoms for (14) days after contact.
    2. Employees who are unvaccinated or are not fully vaccinated will be subject to quarantine. 
  4. All individuals identified in a or b above will be notified if they are required to quarantine or if they can report to work based on their vaccination status. 
  5. Communicate and discuss if disciplinary measures may be required due to failure to follow the above safety protocols. 

Lastly, LEAD is still offering  its full safety package for students and staff. To learn more,  please refer to this document.

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